Virtual Finance Office

Our Virtual Finance solution helps you keep your finger on the pulse of your business, using technology to provide real time insights into your business performance, all while freeing up your time to focus on what you do best.
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Your own Virtual Finance Team

With the freedom to pick and choose what you need, from bookkeeping and VAT returns, to payroll and credit control, you can build your own bespoke team of experts without the cost of recruiting, freeing up your time to focus on growing your business. Our offering is fully tailored to suit your needs and ensures that you only pay for the services you really require.

Software Migration & App Consultancy

Technology can be bewildering, with thousands of apps promising to save time and make life easier. We work out what’s standing in your way, build you a customised solution, and ensure you get the training you need to feel confident with your software and app stack.

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ApprovalMax enhances users’ experience with approval automation, mitigating costly mistakes and human error and offering an easy and time-effective way to approve financial documents. The platform also provides a conservative way to store data safely and securely, keeping approvers outside the General Ledger System and therefore simplifying regulatory compliance and audit readiness.


The Dext Prepare mobile app allows you to take photos of receipts and invoices on the go, wherever you are. Dext Prepare reads the data, extracts the relevant information and sends it straight to us, your VFO team. That means whenever you make a business purchase, you can take a photo of the receipt then throw the paper away.

From here, both us and yourself can access all your important financial data, sorted by date, supplier, tax, region (and more) almost instantly – and all ready to view in one simple dashboard. You can add multiple businesses to your account and Dext Prepare automatically converts any foreign currencies into your base currency using Fixer conversion rates for the day that the item is dated.


FreeAgent makes it easy to stay on top of your business admin with interfaces and time-saving automation features. Receive personalised insights and reminders for your business, gain easy access to financial reports and master your cashflow. FreeAgent also enables you to automatically generate MTD-compatible VAT returns as you go and then file these, as well as your self-assessment tax return, directly to HMRC.


QuickBooks integrates with your bank and credit cards, allowing you to view transactions in real-time and get a clear view of cash flow. With a 24-month forecast, you can track projects, jobs or locations to see where your business is most profitable. QuickBooks’ smart software matches receipts to expenses and invoices to income so all you need to do is click ‘Approve’ and what’s even better, you can access your information anytime, anywhere – it’s all on your terms.


Sage allows you to work across multiple entities and in multiple currencies seamlessly. The Intelligent General Ledger (GL) pairs AI and automation to streamline accounting processes and improve data accuracy. Multi-Entity Insights functionality empowers growing multi-entity businesses with valuable insights for clarity and enhanced efficiency. Sage modernises your business and allows you to move away from the manual tasks that take up so much of your time.


Satago streamlines financial management for our clients by offering automated credit control, reducing late payments, and improving cash flow. It integrates with accounting software, simplifying invoice tracking, and providing real-time insights into outstanding payments. Clients benefit from personalised invoice chasing, freeing up time for core business activities and Satago’s risk analysis tools mitigate risks, offering valuable data-driven insights for better decision-making. Its automated reminders and payment scheduling enhance efficiency, while its user-friendly interface facilitates seamless client collaboration. Overall, Satago empowers our clients with efficient credit management, improved cash flow, reduced administrative burden, and data-driven strategies to optimise financial health.

Spotlight Reporting

Spotlight Reporting was built by progressive accountants and offers business owners the opportunity to create easy, great-looking performance reports, dashboards, forecasts and consolidations.

The app offers a great range of comprehensive performance reports, full three-way forecasting, customisable dashboards and advanced consolidated reports for multi-entity businesses and franchises.

The Spotlight suite of tools are ideal for business owners, CFOs, franchises, and non-profits seeking greater clarity and insights. 


SMEs are four times more likely to secure funding when working with their accountant. That’s why we partner with Swoop, to ensure we are best positioned to provide support to our clients who are seeking funding across loans, equity and grants and savings. Swoop works with over 500 institutional and fintech lenders, so whether you need extra stock to get through an upcoming busy season, need a VAT loan to help manage cashflow, want to purchase new equipment or are thinking about expanding, we can identify the best financing options for you. Not only does the platform find lenders who specialise in your industry, but it also displays the lenders who are most likely to give you an offer (and the quickest).

Click here to answer some brief questions and see your full funding matches.

Syft Analytics

Syft Analytics is an award-winning interactive and collaborative financial reporting tool. All in one place, our clients use Syft to produce detailed reports, visualise data in graphs and dashboards, create KPIs and build integrated forecasts. With support for over 170 currencies, their leading consolidation tool enables users to combine unlimited entities, add eliminations, account for acquisitions and disposals and include fractional ownership. The detailed exporting facility is a particular benefit, allowing users to export any graph or report to PDF, Excel, Google Sheets, Microsoft Word. They can also go one step further and use the Live View function: secure, interactive and collaborative online links to reports – the future of reporting.


Our specialist VFO team are experts in Xero and the full suite of products and practice tools that it offers. Our 1-1 Xero training puts you in control and ensures that you are utilising the software to its maximum capacity to get the most out of your subscription. From real-time reports, to seamless integration of your entire financial ecosystem, Xero is designed to take the pressure off business owners and HB&O are here to manage everything for you.

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Business Advisory

Solid business decisions rely on up-to-date information. Having access to the right data allows us to produce management accounts,  set KPIs, produce cash flow forecasts and determine budgets which are backed by facts, not assumptions. Working this way means you can spot opportunities and anticipate threats rather than flying blind.

Making Tax Digital

The guidance around Making Tax Digital (MTD) is changing frequently and as the new regulations are not all being rolled out at the same time, keeping up-to-date can seem a little overwhelming. Our team are on hand to help you stay on top of your tax affairs and give you peace of mind that everything is taken care of.

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Contact Us

Want to find out more about us or enquire about working together? We’d love to hear from you. Head over to our enquiry page, fill in the form and we will be in touch!

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